Privacy Policy

This Privacy Policy describes how personal information is collected, used, and shared when you visit or interact with www.useprojectify.com (the “Site”), purchase products or services from Projectify, use Projectify web apps, download digital products, or otherwise communicate with Projectify.

This Privacy Policy should be read together with Projectify’s Terms & Conditions, available at https://www.useprojectify.com/terms-and-conditions, and any purchase-specific terms that may apply to particular products or services.

1. DATA CONTROLLER

For the purposes of applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679 (“GDPR”), Projectify is the data controller.

Projectify is operated by David Busuttil, acting as a self-employed sole trader registered in Malta.

Contact email: hello@useprojectify.com

Website: www.useprojectify.com

2. PERSONAL INFORMATION WE COLLECT

We collect different types of personal information depending on how you interact with the Site, purchase products or services, use our web apps, or communicate with us.

Device and Usage Information - When you visit the Site, we automatically collect certain information about your device and usage, including your web browser, IP address, time zone, cookie identifiers, pages viewed, referring URLs, and interactions with the Site. This information is collected using cookies, log files, pixels, tags, and similar technologies.
Transaction and Contact Information - When you purchase a product, contact us, create an account, subscribe to a service, or otherwise interact with the Site, we may collect personal information such as your name, email address, billing address, country, VAT or business details where provided, payment-related metadata, purchase history, subscription details, order information, download or access information, and communications with us. Payment details are processed securely by third-party payment processors and are not stored by Projectify.
Account and Web App Information - If you create an account or use a Projectify web app, calculator, dashboard, subscription product, or online tool, we may collect account login information, user profile details, subscription status, usage activity, saved projects, uploaded or entered business information, financial assumptions, model inputs, outputs, reports, settings, and other information you choose to enter into the relevant service.
Template, Product and Support Information - If you purchase, download, access or request support for an Excel financial modelling template, spreadsheet, digital file, financial model, calculator, or other digital product, we may collect information relating to your purchase, product access, download activity, support query, product issue, version used, and correspondence with us.
AI-Assisted Commentary and Generated Content - Where a Projectify product or web app includes AI-assisted commentary, automated summaries, drafting tools, analysis or similar functionality, we may process the information, assumptions, inputs, outputs, prompts, generated text, and related usage data necessary to provide, improve, secure and monitor that functionality.
Marketing Information - If you subscribe to newsletters, download free resources, register interest, accept marketing cookies, or otherwise consent to marketing, we may collect your email address, marketing preferences, interaction with emails, form submissions, and related engagement data.
Communications - If you contact us by email or through the Site, we collect the information you choose to provide in your communications.

We ask that you do not submit sensitive personal data, confidential third-party information, regulated data, special category data, or personal data relating to children through the Site, web apps, templates, forms, support channels or AI-assisted tools unless this is necessary, lawful and you have the right to do so.

3. LEGAL BASES FOR PROCESSING

We process personal data only where permitted by GDPR, relying on one or more of the following legal bases:

Contract performance – to provide purchased products or services, deliver digital content, provide template access, manage web app accounts, process orders, provide support, manage subscriptions, and manage customer relationships.
Legal obligation – to comply with tax, accounting, bookkeeping, consumer protection, regulatory, legal, reporting, record-keeping and dispute-related requirements.
Legitimate interests – to operate, improve, analyse, secure, protect and market our business, prevent fraud and misuse, enforce our Terms & Conditions, manage customer service, understand product usage, maintain business records, develop products and services, and protect our intellectual property, provided such interests are not overridden by your rights and freedoms.
Consent – where required, including for non-essential cookies, analytics, marketing communications, newsletter subscriptions, optional promotional activity, and certain tracking technologies.

Where processing is based on consent, you may withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing before consent was withdrawn.

4. HOW WE USE YOUR PERSONAL INFORMATION

We use personal information to:

provide and deliver digital products and services
process payments and manage transactions
create, manage and secure customer accounts
provide access to downloads, templates, web apps, calculators, dashboards, subscriptions and other digital services
manage purchases, renewals, cancellations, refunds, chargebacks, disputes and order issues
communicate with users and respond to enquiries
provide customer support and investigate product access or technical issues
process user inputs, assumptions, financial information and outputs entered into web apps or tools
generate, display, export or provide AI-assisted commentary, summaries, reports or automated outputs where such features are used
detect fraud, security issues, unauthorised access, misuse, intellectual property infringement and breaches of our Terms & Conditions
improve and optimise the Site, products, templates, tools, user experience and customer support
analyse usage patterns and marketing effectiveness
send marketing communications where permitted
maintain records for tax, accounting, legal, compliance and business administration purposes
comply with legal and regulatory obligations

We do not use personal information to make decisions that have legal or similarly significant effects on you based solely on automated processing.

5. COOKIES AND ANALYTICS

We use cookies and similar technologies to operate and improve the Site. Essential cookies are required for basic functionality. Non-essential cookies, including analytics and marketing cookies, are used only with your explicit consent via our cookie consent mechanism.

Cookies and similar technologies may be used for purposes such as remembering preferences, operating the website, supporting checkout functionality, securing the Site, analysing traffic, measuring marketing effectiveness, and improving user experience.

We may use tools such as Google Analytics, Wix analytics, advertising pixels or similar technologies to understand how visitors use the Site and interact with our content. Google and other providers may process personal data on our behalf or in accordance with their own privacy policies. You can learn more about Google’s practices and opt out using Google’s tools.

You may manage or withdraw your cookie consent at any time through the cookie settings on the Site. You may also be able to restrict or block cookies through your browser settings, although some parts of the Site may not function properly without certain cookies.

6. SHARING YOUR PERSONAL INFORMATION

We share personal information only where necessary and in accordance with GDPR, including with:

payment processors and e-commerce service providers
website platform providers, including hosting and website infrastructure providers
analytics and marketing service providers
email, communication and customer support service providers
cloud hosting, security, storage, database and IT service providers
AI, automation or software service providers where used to provide relevant product or web app functionality
professional advisers, including accountants, lawyers, tax advisers and consultants where necessary
third-party marketplaces or platforms where you purchase or access Projectify products through them
public authorities, courts, regulators, tax authorities or law enforcement where required by law.

We do not sell personal data.

Payment details are processed by third-party payment processors such as Stripe, PayPal, Wix Payments or other payment providers. Projectify does not store your full payment card details.

Where you purchase Projectify products through third-party marketplaces, platforms or resellers, those third parties may process your personal data in accordance with their own privacy policies and terms.

7. INTERNATIONAL DATA TRANSFERS

Some of our service providers are located outside the European Economic Area, including in the United States, Canada, the United Kingdom or other jurisdictions.

Where personal data is transferred outside the EU or EEA, we ensure appropriate safeguards are in place where required, such as Standard Contractual Clauses approved by the European Commission, adequacy decisions, or equivalent lawful mechanisms.

8. DATA RETENTION

Personal data is retained only for as long as necessary to fulfil the purposes described in this Privacy Policy, including to comply with legal, accounting, tax or reporting obligations, resolve disputes, maintain business records, enforce agreements, provide services, and protect our rights.

As a general guide:

purchase, invoice, payment, VAT, accounting and tax-related records may be retained for the period required under applicable tax and accounting laws
customer support and communication records may be retained for as long as reasonably necessary to manage the customer relationship, resolve issues, evidence communications, or defend legal claims
account and subscription data may be retained while your account or subscription remains active and for a reasonable period afterwards
marketing data may be retained until you unsubscribe, withdraw consent, or we no longer require the data for marketing purposes
cookie and analytics data may be retained in accordance with the settings and retention periods of the relevant analytics or cookie provider
web app project data, user inputs, assumptions, outputs and generated content may be retained for as long as necessary to provide the relevant service, maintain account functionality, comply with legal obligations, resolve disputes, improve the service, or as otherwise described in the relevant product terms

When data is no longer required, it is securely deleted, anonymised or retained only where legally necessary.

9. YOUR RIGHTS UNDER GDPR

If you are located in the European Economic Area, you have the right to:

access the personal data we hold about you
request correction of inaccurate or incomplete data
request deletion of your personal data
restrict or object to processing
object to processing for direct marketing purposes
request data portability
withdraw consent at any time where processing is based on consent
lodge a complaint with your local data protection authority

To exercise any of these rights, please contact us at hello@useprojectify.com.

We may need to verify your identity before responding to a request. Some rights may be limited where we need to retain data to comply with legal obligations, complete a transaction, enforce agreements, resolve disputes, protect our rights, or establish, exercise or defend legal claims.

If you are based in Malta, you may also contact the Office of the Information and Data Protection Commissioner. If you are based elsewhere in the EEA, you may contact your local supervisory authority.

10. MARKERING COMMUNICATION

Where you have consented to receive marketing communications, or where we are otherwise permitted by law to send them, we may contact you about Projectify products, services, web apps, templates, updates, offers, educational content, blog posts, or related business information.

You may opt out at any time by using the unsubscribe link in emails or by contacting us directly at hello@useprojectify.com. Withdrawal of consent does not affect the lawfulness of processing prior to withdrawal.

We do not sell personal data to third parties for marketing purposes.

11. CHILDREN'S DATA

The Site, products, templates, web apps and services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children.

If you believe that a child has provided us with personal data, please contact us so we can delete it.

12. SECURITY

We use reasonable technical, organisational and administrative measures designed to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

These measures may include secure website platforms, access controls, secure payment processing through third-party payment providers, encrypted connections where available, account controls, restricted access to business systems, and use of reputable hosting, cloud, payment and technology providers.

However, no website, internet transmission, email communication, software platform or storage system can be guaranteed to be completely secure. You are responsible for keeping your account details, passwords, downloaded files and local copies secure.

13. USER RESPONSIBILITY FOR DATA ENTERED INTO WEB APPS AND TOOLS

You are responsible for all data, assumptions, financial information, personal data, business information and other content you enter into Projectify web apps, calculators, templates, forms, AI-assisted tools or support communications.

You must ensure that you have the right to enter, process and use any such data. You should not enter sensitive, confidential, regulated or third-party data unless you are authorised to do so and have assessed whether the relevant tool or service is suitable for that purpose.

Projectify products and web apps are generally intended for business planning, financial modelling, forecasting and educational purposes, not for processing special category personal data, health data, children’s data, payment card data, government identity numbers or other highly sensitive personal information.

14. THIRD-PARTY LINKS AND SERVICES

The Site, products, emails or web apps may contain links to third-party websites, marketplaces, platforms, tools or services. We are not responsible for the privacy practices, content, policies or security of third-party websites or services.

You should review the privacy policies and terms of any third-party websites, marketplaces, payment processors, platforms or service providers before using them or providing personal data to them.

15. CHANGES TO PRIVACY POLICY

We may update this Privacy Policy from time to time to reflect changes to our practices, legal requirements, technologies, products, services, web apps, AI functionality or operational needs. The current version will always be available on the Site.

Where changes are material, we may take reasonable steps to notify users, such as by updating the date of the policy, posting a notice on the Site, or contacting users where appropriate.

16. CONTACT INFORMATION

If you have questions about this Privacy Policy, your personal data, or wish to exercise your rights, please contact:

Projectify
Email: hello@useprojectify.com
Website: www.useprojectify.com